QualiVault is designed to help users organise and manage qualifications, licences, certificates, insurance documents and other important professional records.

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This Privacy Policy explains how information is handled when you use the QualiVault iOS application.

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Information Stored in QualiVault

QualiVault uses Apple iCloud and CloudKit to synchronise your vault between Apple devices signed in to the same iCloud account.

Your QualiVault documents, document information, preferences and attachments may be stored within your private iCloud database. This information remains associated with your Apple iCloud account and is not stored in a public QualiVault database.

QualiVault also keeps local copies of vault data and attachments on your device so that your documents can remain available when you are offline. Changes made while offline can be synchronised with iCloud when a connection becomes available.

QualiVault does not require you to create a separate QualiVault cloud account to use iCloud synchronisation.

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Your iCloud Data

QualiVault uses Apple's private CloudKit database for synchronised user data.

Data stored within the private CloudKit database is associated with the Apple ID and iCloud account used on the device. Other QualiVault users cannot access your private vault data through QualiVault.

QualiVault does not operate a separate cloud database containing copies of users' vaults.

Access to and operation of iCloud and CloudKit are also subject to Apple's terms, privacy policies and availability of its services.

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Original Photos and Files

When you import a photo, PDF or other supported file into QualiVault, the app creates a copy for use within your vault.

The original item remains in Photos, Files or its original location unless you choose to delete it yourself.

QualiVault does not automatically delete your original photos or files.

You should only delete an original document when you are satisfied that you have another suitable copy or backup available.

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Deleting Your QualiVault Data

QualiVault provides a facility to delete QualiVault data associated with the app.

Deleting synchronised QualiVault data may also result in that information being removed from other devices using QualiVault with the same iCloud account.

Deletion may be permanent and cannot necessarily be undone.

You should retain separate copies of important qualifications, certificates and other records that you cannot easily replace.

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App Security

QualiVault includes optional security features designed to help protect access to your vault.

These may include:

• App passcode protection

• Face ID or Touch ID authentication where supported

• Automatic locking

• A privacy screen that helps prevent vault information being displayed in the iOS app switcher

Biometric authentication is handled by Apple's operating system. QualiVault does not receive or store your fingerprint, facial scan or other biometric information.

No security system can provide an absolute guarantee against loss or unauthorised access, and you remain responsible for protecting access to your device and Apple account.

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Notifications and Reminders

QualiVault may provide notifications and reminders relating to document expiry dates and other information stored within your vault.

Notification permissions are controlled through iOS and can be changed through your device settings.

Notification content may appear on your device's Lock Screen or Notification Centre depending on the notification privacy settings you have chosen in iOS.

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Smart Scan and OCR

QualiVault Pro may use Smart Scan to help extract information from supported qualifications, licences and other documents.

Smart Scan uses document scanning, text recognition and extraction technologies provided through Apple's iOS frameworks.

Scanned or imported document content is processed by the app to identify information that may be useful when creating a QualiVault record, such as qualification titles, certificate numbers, issue dates, expiry dates or licence information.

Extracted information is intended to assist with data entry and may not always be complete or accurate. Users are given the opportunity to review and edit recognised information before saving it to their vault.

QualiVault does not send the contents of scanned qualifications, certificates, photographs, PDFs or licence images to Google for Smart Scan processing.

Documents and extracted information saved to QualiVault are handled in accordance with the iCloud and local-storage provisions described in this Privacy Policy.

In-App Purchases

QualiVault offers optional Plus and Pro annual subscriptions through Apple's App Store.

Purchases, subscription renewals and payments are processed by Apple using App Store services and StoreKit.

QualiVault does not receive or store your payment-card or banking information.

QualiVault receives purchase, subscription-status and entitlement information necessary to determine whether the app should provide Free, Plus or Pro functionality and to restore eligible subscriptions.

Subscription availability, renewal, cancellation and billing are managed through the user's Apple App Store account and are subject to Apple's applicable terms and conditions.

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Advertising

The Free version of QualiVault may display advertising provided through Google AdMob. QualiVault Plus and Pro do not display advertising.

Google's advertising services and Mobile Ads SDK may process technical, device, advertising, diagnostic and interaction information as part of providing advertisements and measuring their performance.

Your stored qualifications, certificates, document details, photographs, PDFs and other vault attachments are not supplied to Google by QualiVault for the purpose of selecting advertisements.

Where required, QualiVault uses Google's User Messaging Platform or other appropriate consent mechanisms to present privacy choices before advertising-related processing takes place.

Google operates its services under its own privacy policies and terms.

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Advertising Privacy Choices

Users in regions where advertising consent or privacy choices are required, including the United Kingdom and European Economic Area, may be asked to make choices about how information can be used for advertising.

Where applicable, QualiVault provides access to privacy options that allow you to review or change advertising-related choices.

The exact options available may vary according to your location and applicable law.

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Tracking

QualiVault does not use the contents of your stored documents, qualifications, certificates, photographs or attachments for advertising or cross-app tracking.

Where functionality provided by QualiVault or a third-party service requires permission under Apple's App Tracking Transparency framework, the appropriate iOS permission request will be presented before such tracking is permitted.

You can manage tracking permissions through the privacy settings on your Apple device.

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Third-Party Services

QualiVault uses services provided by third parties to provide certain functionality.

These currently include:

-Apple-

• iCloud

• CloudKit

• App Store

• TestFlight

• StoreKit

• Push notifications

• Face ID and Touch ID system services

-Google-

• Google Mobile Ads

• Google User Messaging Platform

These organisations operate their services under their own privacy policies, terms and legal obligations.

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Your Documents

QualiVault is a document-management and reminder tool.

It is not intended to replace original certificates, qualifications, licences, insurance documents or other official records.

You should retain appropriate original documents or independent backups, particularly where a document would be difficult or impossible to replace.

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Children

QualiVault is intended primarily for professional and personal document management and is not specifically directed at children.

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Changes to This Privacy Policy

This Privacy Policy may be updated as QualiVault develops, when functionality changes, or when new services or third-party technologies are introduced.

The latest version of this Privacy Policy will be published on the QualiVault website.

The date at the top of this page indicates when the policy was most recently updated.

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Contact

If you have questions about this Privacy Policy or how QualiVault handles information, please contact:

support@qualivault.app